For IT teams
Offboarding that survives contact with an auditor
The failure mode for an IT team is not doing the offboarding slowly. It is doing it in a way that cannot be reconstructed later — so a team inherited a SharePoint library nobody owns, and nobody can say who approved the change.
If you run Microsoft 365 for an organisation with more than a handful of people leaving per quarter, you already know the shape of this problem. A departure produces a list: OneDrive files, SharePoint sites and libraries, shared drives, mailboxes, groups. Some of it is obviously owned by a team; some of it is owned by one person and is obviously nobody's business until they leave. The transfer itself is tedious. The part that costs you in an audit is having no record of what moved, what failed, and who signed it off.
What changes when Votra runs the operation
- Discovery produces a reviewable inventory before anything moves, so the approver sees the real list rather than a summary.
- Ownership transfers item by item, and every item is re-checked against Microsoft 365 afterwards so a silent partial failure cannot read as success.
- Failed and skipped items are visible per item with retry available, instead of disappearing into a log nobody reads.
- A completed operation exports signed evidence: what changed, when, who initiated it, who approved it, and the post-change state.
How it fits your existing toolkit
Votra does not replace your admin console, your identity provider or your HR system. It covers the specific gap those three leave: the ownership and access transfer step, verified, with evidence. The account lifecycle itself — licence removal, mailbox conversion — stays in your admin console, because that is where those controls already live and where your own change management expects them.
It also does not download file contents. Votra reads and writes ownership, permission and sharing metadata through Microsoft 365 APIs, so adopting it does not create a second copy of company data and does not need a data-protection review for file transfer. See the metadata-only architecture for the detail.
Adoption cost, honestly
One administrator consents to the delegated Microsoft 365 permissions once. After that the workflow is: pick the departing employee, review what was discovered, get an approval, let it run. There is no per-employee configuration and no change-management project — this is an operation you run at the end of an existing process, not a system that replaces one.
If you need the reasoning rather than the pitch, start with the correct offboarding order or the manual checklist, both of which stand alone.
Start with one real offboarding
The 7-day trial runs one complete operation — discovery through signed evidence — before any payment. Plans start at $79/month for 5 completed operations, with 3 months of audit history.